Attendance Information

1. Log in to ParentVUE.
2. Select Report Absence.
3. Enter the date(s), choose Absent-Excused, and provide a reason.
4. Upload documentation if needed.

• Student name
• Grade and Student ID
• Date(s) or period(s) missed
• Reason for the absence
• Documentation, if applicable

• 1-2 days: Submit through ParentVUE.
• More than 2 days: Contact your student's Administrative Assistant.

My student was late arriving to school, how do I submit an excused note?

• Email [email protected] from the email account associated with your ParentVUE account.
• Place your student’s LAST NAME, FIRST NAME, and ABSENCE in the subject line.
  • Example: SMITH, JOHN - ABSENCE
• In the body of the email:
  • Provide your child’s first name, last name, grade and Student ID.
  • Provide the date(s) or periods of absences.
  • Provide the reason for the absence.
    • Examples of an excused tardy can include anything from the reasons above, and also any emergency situations arising from unusual weather conditions.
• Excuse notes should be submitted within five (5) days of the absence.

My student was late from one class to the next, how do I submit an excused note?

• Student tardies between class changes are not excused. If your student has an extenuating circumstance please reach out to their alpha administrator.

My student was marked absent from class, but they were present. How do I fix this?

• You will need to contact the teacher. Only the classroom teacher will be able to verify this error and submit a correction.

My student needs to leave school early. How do I arrange?

To ensure we are able to process your request in time, we encourage all families to submit these early dismissal requests as early as possible. Depending on when you submit your request, you will have to make this request in one of two ways.

• For Early Dismissals requested two hours in advance:
  • Email [email protected] from the email account associated with your ParentVUE account.

• Place your student’s LAST NAME, FIRST NAME, and EARLY DISMISSAL in the subject line.
  • Example: SMITH, JOHN - EARLY DISMISSAL
• In the body of the email:
  • Provide your child’s first name, last name, grade and Student ID.
  • In the body of the email:
    • Provide your child’s first name, last name, and grade.
    • Provide the date(s) and time of the dismissal.
    • Provide the reason for the absence.
      • Examples of an excused absence may include, but are not limited to, the following reasons: illness (including mental health and substance use illnesses), injury, funeral for immediate family member, student’s legal obligations, medical procedures, suspensions, religious observances, military obligation, deployment of a military family member, or visit from a family member who has immediately returned from deployment, emergency conditions in the student’s home, or other reason deemed acceptable by the principal.

• For emergency early dismissals requested less than two hours in advance.
  • Families will need to come in person to make this request.
  • Those coming to pick up the student will need to have a state issued ID.
  • Only those listed in our student information system as “release to” may pick up a student.

Please note: In order to prepare for a safe and orderly student dismissal, we do not process in-person early dismissal after 1:30PM to allow our staff to move into their duty positions.

Chronic Absenteeism

• After ten absences or tardies, the student and family will be referred to their assistant principal who will determine if a medical note will be required for future excused notes to be accepted.
• Students who have five or more absences will meet with school officials to determine a cause and work to provide supports for more regular school attendance.
• Students who have two or more absences after the initial conference will need to have a formal meeting with their school administrator to review prior interventions and develop a formal attendance plan. Because of the strain late and make up work due to unexcused absences put on school staff, students may not submit any late work or retake any assessments until this meeting has occurred and the plan is developed.

Class Cuts and Tardies

• When students arrive late to class, it causes a significant disruption to the learning environment as the teacher stops their instruction to update attendance and get the arriving student settled in. Students who skip an entire class period cause even more concern as they are unaccounted for in the school.
• Class cuts and tardies will be combined into a single, administration-generated referral. Students who have accumulated the more than the allotted limit of combined tardies or class cuts (listed below) will be placed on social probation, barring students from attending all after school events, field trips or other activities.
  • Interim 1: 10
  • Marking Period 1: 20
  • Interim 2: 30
  • Marking Period 2: 40
  • Interim 3: 50
  • Marking Period 3: 60
  • Interim 4: 70

Mandatory Withdrawal

• In order to comply with Virginia Department of Education record keeping requirements, students shall be withdrawn from PWCS student membership rolls after 15 consecutive days of absence regardless of whether their absences are excused or unexcused. Withdrawn students are not excused from mandatory school attendance requirements and are expected to re-enroll as soon as possible. Students who withdraw to attend a non-PWCS school should notify the previously attended school as soon as possible and make reasonable attempts to follow the withdrawal procedures.