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Attendance FAQ
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Attendance FAQ
Posted on 08/11/2021
Attendance FAQ

Have questions about attendance this year? See the FAQ below. 

My student had to stay home the entire day today; how do I excuse this absence?

Families are encouraged to excuse absences the same day they occur using their ParentVUE app.

  • Login to ParentVUE.
  • Click the “Report Absence” button from the Home screen.
  • Enter the following information
    • Start Date
    • End Date (the last expected date the student is expected to be absent).
    • Type: Currently, there is only one option, Absent-Excused.
    • Notes: Enter the reason for the absence.

Families may also upload any supporting documents such as a doctor’s note or other documentation.

I was unable to excuse an absence the day it occurred; how do I excuse this absence now?

  • Email [email protected] from the email account associated with your ParentVUE account.
  • Place your student’s PWCS ID Number and ABSENCE as the subject line.
    • Example: 123456 ABSENCE
  • In the body of the email:
    • Provide your child’s first name, last name, and grade.
    • Provide the date(s) or periods of absences.
    • Provide the reason for the absence.
      • Examples of an excused absence may include, but are not limited to, the following reasons: illness (including mental health and substance use illnesses), injury, funeral for immediate family member, student’s legal obligations, medical procedures, suspensions, religious observances, military obligation, deployment of a military family member, or visit from a family member who has immediately returned from deployment, emergency conditions in the student’s home, or other reason deemed acceptable by the principal.
      • Families retain the option of not permitting their child to attend school in circumstances when, in the judgment of the parent/guardian, the roads or walkways in their neighborhood are too hazardous to use.
    • Absences may not be excused for missing a ride, a bus, or car trouble.
  • Excuse notes should be submitted within five (5) days of the absence.

I need to prearrange an absence, what should I do?

Families are encouraged to minimize absences during school hours, and to plan family trips and vacations during school holidays.

  • Requests for prearranged absences one or two days in length may be submitted via the ParentVUE App as listed above.
  •  Requests for prearranged absences greater than two days should be made directly to your student’s alpha secretary.

My student was late arriving to school, how do I submit an excused note?

  • Email [email protected] from the email account associated with your ParentVUE account.
  • Place your student’s PWCS ID Number and TARDY as the subject line.
    • Example: 123456 TARDY
  • In the body of the email:
    • Provide your child’s first name, last name, and grade.
    • Provide the date(s) or periods of absences.
    • Provide the reason for the absence.
      • Examples of an excused tardy can include anything from the reasons above, and also any emergency situations arising from unusual weather conditions.
  • Excuse notes should be submitted within five (5) days of the absence.

My student was late from one class to the next, how do I submit an excused note?

Student tardies between class changes are not excused.

  • After 7 tardies, students will be assigned after school detention.
  •  After 10 tardies, a principal’s conference will be scheduled to determine next steps.

My student was marked absent from class, but they were present. How do I fix this?

You will need to contact the teacher. Only the classroom teacher will be able to verify this error and submit a correction.

My student needs to leave school early. How do I arrange this

  • For future early dismissals:  

  • Email [email protected] from the email account associated with your ParentVUE account
  •  Place your student’s PWCS ID Number and EARLY DISMISSAL as the subject line.
    •  Example: 123456 EARLY DISMISSAL 
  •  In the body of the email: 
    •  Provide your child’s first name, last name, and grade.
    •  Provide the date(s) and time of the dismissal. 
    •  Provide the reason for the absence. 
      •  Examples of an excused absence may include, but are not limited to, the following reasons: illness (including mental health and substance use illnesses), injury, funeral for immediate family member, student’s legal obligations, medical procedures, suspensions, religious observances, military obligation, deployment of a military family member, or visit from a family member who has immediately returned from deployment, emergency conditions in the student’s home, or other reason deemed acceptable by the principal. 

  • For emergency, same day early dismissals:  

      • Please email [email protected] at least 2 hours prior to the requested dismissal time  

      • if inside 2 hours, you will need to come into the school to have your student dismissed   

    When dismissal is arranged via email, parent/guardian does not need to come into the school. Students will leave through door 1 and meet the parent/guardian out front.

     

Mandatory Withdrawal

· In order to comply with Virginia Department of Education record keeping requirements, students shall be withdrawn from PWCS student membership rolls after 15 consecutive days of absence regardless of whether their absences are excused or unexcused. Withdrawn students are not excused from mandatory school attendance requirements and are expected to reenroll as soon as possible. Students who withdraw to attend a non-PWCS school should notify the previously attended school as soon as possible and make reasonable attempts to follow the withdrawal procedures.

Chronic Absenteeism

· After 10 excused absences or tardies, the student and family will be referred to their assistant principal who will determine if a medical note will be required for future excused notes to be accepted.

· Students who have five or more unexcused absences will meet with school administration to determine a cause and work to provide supports for more regular school attendance